AI Scheduling Agent for Law Firms

Give clients an effortless way to book consultations and case-related meetings — and eliminate the missed calls, manual scheduling, and lost opportunities that slow your firm down.

Ferdinand becomes your law firm’s always-on AI Scheduling Agent. It handles inquiries, performs intelligent intake, books appointments, sends reminders, manages rescheduling, and answers common questions across all practice areas.

No voicemail backlog. No scheduling bottlenecks. No lost leads while your attorneys are in court or deposition.

Just fast, accurate, fully automated scheduling for your entire practice.

What Ferdinand Automates for Law Firms

✔ Initial Consultations & Case Evaluations

Potential clients often reach out with urgency:

Ferdinand identifies the practice area, determines the proper consultation type, checks availability, and books meetings instantly — even after hours.

✔ Intelligent Case Intake & Qualification

Ferdinand collects essential details before booking:

• Type of legal issue (family, criminal, estate, immigration, business)

• Urgency level

• Related documents needed

• Court dates or deadlines

• Opposing parties (to catch conflicts of interest if configured)

• Preferred meeting format (phone, virtual, in-person)

Your team receives organized, structured intake that saves time and improves attorney preparedness.

✔ Automated Scheduling for Existing Clients

Clients can easily book:

• Case updates

• Discovery review meetings

• Strategy sessions

• Document signing

• Pre-trial meetings

• Mediation prep

• Deposition prep

• Monthly retainer check-ins

Ferdinand applies your scheduling rules (attorney match, appointment length, buffer time) and updates calendars instantly.

✔ Rescheduling & Cancellations With Firm Policy Enforcement

Legal schedules shift constantly. Ferdinand handles:

• “I need to reschedule today’s meeting.”

• “Can we switch to Zoom?”

• “I need to cancel — what’s your policy?”

Your cancellation windows, fees, and reschedule limits are always followed automatically.

✔ Automated Reminders & Document Preparation Checklists

To reduce no-shows and ensure clients arrive prepared, Ferdinand sends:

• Appointment confirmations

• Day-before reminders

• Required documents (IDs, court filings, evidence, contracts)

• Office directions

• Virtual meeting links

• Parking instructions

Clients show up on time, prepared, and informed.

✔ Multi-Location & Multi-Attorney Routing

Law firms with multiple attorneys or offices benefit from Ferdinand’s routing logic:

• Assigns clients by practice area

• Routes based on attorney availability

• Supports multiple office locations

• Handles virtual vs. in-person scheduling

• Distinguishes between paid vs. free consultations

• Allows VIP or priority routing for select clients

You control the rules — Ferdinand handles the execution.

✔ After-Hours & Weekend Support for Urgent Inquiries

Legal needs don’t stop at 5pm.

Whether it’s:

• A criminal charge

• A sudden custody issue

• A contract dispute

• An upcoming immigration deadline

Ferdinand responds instantly, gathers details, and books the appointment.

Your firm never loses another high-intent lead.

Practice Areas That Benefit From AI Scheduling

• Family Law: Divorce, custody, support, mediation

• Estate Planning: Wills, trusts, probate

• Criminal Defense: Misdemeanors, DUIs, felonies

• Immigration Law: Visa issues, citizenship, family petitions

• Business Law: Contracts, disputes, formation

• Real Estate Law: Closings, title issues, document review

• Personal Injury: Intake, medical coordination, check-ins

• Employment Law: Workplace disputes, wrongful termination

• Bankruptcy: Chapter 7, 11, 13 consultations

No matter the specialization — the workflow adapts.

Where Clients Can Use Ferdinand

Ferdinand handles scheduling across the channels clients already use:

• Website chat

• Phone (AI voice agent)

• SMS / text messaging

• Email response automation

• Google Business Messages

• Facebook / Instagram DMs

• Embedded client portal widgets

Clients choose the channel. Ferdinand handles the work.

Why Law Firms Are Adopting AI Scheduling

⭐ Higher Conversion Rates

Instant responses prevent prospects from calling another firm.

⭐ Less Administrative Burden

Your paralegals and admin team focus on casework, not calendars.

⭐ Better Prepared Clients

AI intake ensures attorneys have essential facts before consultations.

⭐ Improved Client Experience

Faster, smoother, modern — what today’s clients expect.

⭐ Reduced No-Shows

Automated reminders keep your schedule clean.

⭐ More Billable Hours

Less admin time = more productive attorney time.

Example Client Scenarios

Scenario 1 — Family Law Consultation Request

Client: “I need help with child custody.”→ Ferdinand gathers case details, detects urgency, and books with the appropriate attorney.

Scenario 2 — Criminal Defense Emergency

Client reaches out at 11:30pm.→ Ferdinand captures key facts, flags urgency, and schedules the earliest available slot.

Scenario 3 — Estate Planning Document Review

Existing client needs a trust updated.→ Ferdinand schedules a document review session, sends prep instructions, and adds required materials to the file.

Scenario 4 — Immigration Follow-Up

Client: “Can I book a call to discuss my RFE?”→ Ferdinand finds the correct attorney and books a meeting with the required preparation checklist.

Law-Firm-Ready Configuration Options

• Practice area routing

• Attorney or paralegal assignment rules

• Appointment types & durations

• Required intake questions

• Virtual / phone / in-office scheduling rules

• Multi-office selection

• Conflict-of-interest checks (if applicable)

• Cancellation windows & fees

• Document upload prompts

• Urgency tagging

Fully customizable to your firm’s workflow.

Implementation Is Fast & Simple

1. Connect your firm calendars

Google, Outlook, or your practice management system.

2. Define your services & practice areas

Consultations, updates, reviews, etc.

3. Add your FAQs, policies & instructions

So AI responds using attorney-approved information.

4. Customize reminders & intake logic

SMS, email, documents, office directions.

5. Deploy on your website, SMS line, and phone number

Ferdinand becomes your firm’s 24/7 digital front desk.

More Bookings. Less Admin. Happier Clients.

With Ferdinand, law firms deliver a frictionless client experience while eliminating the administrative burden that slows down growth.

Fast. Accurate. Professional.

Your scheduling — handled automatically.